Web Services Any Business Can Use

We’ve talked before about some of the new products and techniques brought to the business world thanks to the tech boom. This time, we’re going to take a look at some online services that any business can use to vastly increase productivity and get a leg up on the competition. These are programs and services that any business, from the independent freelancer to the largest corporation, can take advantage of. Let’s get started in familiar territory with…

Cloud-Based File Sharing and Storage

We’ve dealt with some cloud-based file-sharing options before, so we will try to cover some new ground with this one. Specifically, we want to look at options that are scalable and will work for any business, large or small.


From Their Website:

“Sync just a few folders or sync all your folders. Simply right click on any folder to add it to SugarSync. The entire folder is continuously backed up in real time providing you access to your folders anytime, anywhere, from any PC, Mac, iOS, or Android device. Start editing a file on your office PC and finish it at home on your home Mac.”

Our Take: SugarSync is a premier personal and business storage and sharing option for hosting your files online. Its key features are its ease of use and the intuitive interface. It also works across all platforms, so you can easily sync between Apple, Android, and Windows devices without issue. You can check out their options and decide if what you see works for you. SugarSync is best for those who want an easy-to-use service that is simple enough for the less-than-tech-savvy or for businesses with multiple device ecosystems, such as a mix of Mac and Windows devices that must collaborate and share files.

Certain Safe Digital Safety Deposit Box

From Their Website:

“CertainSafe is the most secure storage service available today. The Digital Safety Deposit Box services protect you from external and internal exploitation, securing data in both transit and at rest. It is so secure that not even our staff can view your content! Your files are exchanged for digital Tokens,(DigiTokens), which are then MicroEncrypted and distributed offsite across an array of redundant servers for impenetrable, ultra-secure and completely private storage. Even if a hacker was able to get some piece of data it would be completely unusable by them to extract any information. Collaboration does not have to expose you to security risks. Your Digital Safety Deposit Box is the safest way to collaborate together on projects and files, keeping data safe providing comprehensive audit trails and version control.”

Our Take: CertainSafe is one of the best options for those who need extra-secure storage for private or extremely confidential information. This is excellent for businesses dealing with advanced research and development or any sensitive, high-priority information that could be a major target for hackers. CertainSafe is also HIPPA approved, making it suitable for physicians and medical practices looking for a digital solution for patient record storage.

Time Tracking and Project Management

Online project management and Time Tracking solutions are great for keeping your team organized and on task. They also make it easy for you to track billable hours and keep an eye on deadlines.


From Their Website:

“Break large goals into manageable pieces, attach files, and set due dates. Easily track overall progress and individual contribution. Add any task into multiple folders or projects and create any combination of folder structures to meet your needs.”

Our Take: Wrike is excellent for agencies and organizations that want to create a robust project management system that meets their needs and can be standardized across various teams. Wrike comes preloaded with customizable templates that you can use to fine-tune your project management, and it wraps it all in an easy-to-use web interface. Wrike is perfect for anyone who needs to manage large or disparate projects with very fine control over individual tasks and responsibilities.

Hosted Software Suites

Some of the software we use every day, whether it be media editing, word processing, or any of the other software suites that we often find indispensable, are available as “streaming” services that allow you to keep the most updated software on hand at all times and provide dedicated cloud storage and collaboration.

Office 365

From Their Website:

“Office 365 is built for your business. It’s the Office you know, plus tools to help you work better together, so you can get more done — anytime, anywhere.”

Our Take: Office 365 takes the familiar and robust suite of Windows programs almost everyone is familiar with and puts them in the cloud. With Office 365, you get all the same programs with a regular office license, but you get the added benefit of signing in on any computer 365 installed to pick up right where you left off. It also comes bundled with a very feature-rich collaboration setup for sharing documents between colleagues.

Adobe Creative Cloud

From Their Website:

“Designer. Photographer. Filmmaker. Dreamer. No matter who you are, Creative Cloud gives you the world’s best creative apps so you can make just about anything you want, wherever inspiration takes you.”

Our Take:

Similar to Office365, Creative Cloud offers a wide range of familiar industry standards like Photoshop, After Effects, and more in a streaming, available-anywhere platform. These are all your standard Adobe creative programs bundled with a streaming platform and built-in collaboration and cloud storage features.

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