Top 5 Ways to Save Money with Hosted VoIP

When you own a small business, you are constantly on the lookout for ways to save money. And the first thing that comes to mind, quite often, is that pesky phone bill that comes every month. “Why is it so high?” you might ask. And you might also wonder if there is another way.

Now, more than ever, companies are seeing the advantages of switching to a VoIP-hosted PBX system not only for the advanced features included but also to save money. Since VoIP is digital and runs over the Internet, the options and features available are growing rapidly, and the cost keeps going down.  And companies who switch to a VoIP-hosted PBX system typically see 40-60% savings on their monthly phone bill. But how is that even possible?

How Exactly Does VoIP Save You Money?

To begin with, VoIP in itself is the next evolutionary step when it comes to telecommunications. Gone are the days when we have to depend on often unreliable & vulnerable landlines thanks to the prevalence of a form of decentralized communication known as the Internet. VoIP takes advantage of your office Internet connection to transmit packets of encrypted voice data. With VoIP technology, you get crystal clear voice quality, and the savings that routing your calls over the Internet affords you.

1. Save on Equipment & Software Costs

With hosted VoIP, there is no equipment or software to maintain. No more wire closets full of telephone equipment and wiring. With hosted VoIP, the only equipment you will need are your VoIP phones, computer-based phone, or smartphone.

2. Save on Phone Numbers

With a traditional analog phone, whenever you add a new phone number, you also pay for a costly line.  So instead of just getting an additional phone number, you pay for a new line (typically around $50/mo) while feeling powerless about the whole situation.

With hosted VoIP, you are typically charged a low monthly fee (around $4.99/mo)  for additional phone numbers. No new line is necessary. And, because you are using VoIP, you can get phone numbers in area codes traditionally only given to companies with a physical presence.

3. Save on Maintenance

Maintenance is another area you’ll save money on should you decide to go with hosted VoIP. Traditional phone lines are still run using archaic equipment and are more susceptible to natural disasters than VoIP. Additionally, with an analog phone system, you usually need to pay for on-site service when you need to upgrade your system’s hardware or software. With hosted VoIP, you can easily add or remove a line anytime. And typically, with hosted VoIP, it costs less per user as you grow.

4. Save on In-House IT Personnel

With no hardware or software to maintain, hiring an in-house telecom expert is unnecessary. Since your phone system resides in the cloud, you can relax knowing that you don’t need to worry about paying for an employee to maintain that closet full of wires.

5. Save in the Long Run with No Long Term Contracts to Sign

American Astronaut Alan Shepard once said, “It’s a very sobering feeling to be up in space and realize that the lowest bidder determined one’s safety factor on a government contract.” Contracts conjure up all sorts of worries for small business owners as well.

When you sign a long-term contract for your company’s telecommunications, you give up the chance to move on if you are not getting the quality and service you expect. Traditionally analog phone system companies will insist that a business sign a 3 or 5 or even 7-year contract before they will install their system. With hosted VoIP, there are no long-term contracts to sign, and you can cancel anytime. This means your VoIP provider must keep you happy to earn your business.

In Conclusion:

With VoIP, your calls run over the Internet, allowing for a more feature-rich phone system experience. Calls can be routed anywhere in the world without the added cost of hardware & software. And because you are not having to maintain equipment or software, your savings go even higher. Finally, with the expanded capabilities that VoIP gives you, like the ability to obtain phone numbers anywhere in the US (this is not allowed with analog phone systems), there are more reasons than not to join the trend of moving away from analog and switching to a VoIP hosted PBX system.


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